Although we live in an increasingly digital world, businesses still rely on printed pages to keep hard copies of important documents, create promotional materials, print legal documents and much more. A printer is a staple in nearly every business, large or small, but choosing the right one can be a challenge.
It may be tempting for the average business owner to get the cheapest printer on the market, or to buy the complex, high-tech printer that does everything imaginable. However, you might be wasting valuable dollars by buying a printer that doesn’t meet your specific business needs.
Before you run off to a printer store in Phoenix, AZ and return with a brand new printer, take some time to consider what you’ll need the printer for and what options meet those needs to find the perfect printer for your business.
The first thing to understand when purchasing a printer is what exactly your business will use the printer for. Will you need to only print black and white documents? Or do you need color printing for photographs and other creative materials?
With the black and white or color printing decision out of the way, you can move onto other functions. Do you just need a printer, or will you need something that also creates copies and faxes documents? Also consider specialty sizing, if you work with oversized document printing, as well as special features like double-sided printing, collating and stapling.
If your business won’t benefit from these extra bells and whistles, you can save a lot of money getting a standard, single-function printer. If efficiency is your goal, these extra features might be worth the higher cost of a multifunctional printer.
Think about volume
Once you know what features your printer should have, you’ll need to think about volume. Consider the size of your business and the number of people who will need to use the printer regularly. If you run a small business by yourself or with a small team, chances are you can get by with a personal or lower-volume printer.
Also think about the number of pages you expect to print monthly. This matters for speed, (which can be tortuous in a small printer), paper capacity and the type of ink or toner your printer will use.
Crunch the numbers
With some of those considerations in your head, start crunching the numbers to figure out your budget for the printer and what kind of options you have. Also take a look at the long-term costs of operation for your printer. Generally, the lower the cost of the printer, the higher the cost of ink and toner.
Imagine the future
At this point, it may be tempting to head to a printer store in Phoenix, AZ and pick up your perfect printer, but there is one final consideration to make: What kind of warranties or service agreements will you require for your printer?
Think long-term: if the printer breaks down a year from now, will you have a warranty to cover the cost of repairs? Will you have a technical staff or service agreement to help you in case of malfunctions? The last thing you want is to be stuck with a poorly functioning machine.
Choose Arizona Copier Outlet
After you’ve considered your options and narrowed down your choices for your business’s next printer, visit Arizona Copier Outlet and browse our wide selection of commercial copiers and printers. Our printer store in Phoenix, AZ offers new, near-new and refurbished equipment at great prices. We even have one- to three-year extended warranties available for your convenience. Call today to learn how you can get free color copies for one year!